Patient Privacy Notice
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Our Legal Duty: We are required by applicable federal and state law to maintain the privacy of your medical information. We will let you know promptly if a breach occurs that may compromise the privacy or security of your medical information. We are also required to give you this notice about our privacy practices, our legal duties, and your rights concerning your medical information. We must follow the privacy practices that are described in this notice while it is in effect. We will not use or disclose your medical information other than as described in this notice unless you authorize us to do so, in writing. This notice takes effect July 1, 2021, and will remain in effect unless we replace it.
We reserve the right to change our privacy practices and the terms of this notice at any time, provided such changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our notice effective for all medical information that we maintain, including medical information we created or received before we made the changes. Before we make a significant change in our privacy practices, we will change this notice, post the revised notice at each of our service delivery sites and our website, and make the new notice available to our patients and others upon request.
You may request a copy of our notice at any time. For more information about our privacy practices, or for additional copies of this notice, please contact us using the information at the end of this notice.
USES AND DISCLOSURES OF MEDICAL INFORMATION
Treatment: We may use your medical information, without your permission, to treat you. We may disclose your medical information, without your permission, to a physician or other health care provider for your treatment. These treatment activities include coordination of your care with other providers, with health plans, and with others, consultation with other providers, and referral to other providers related to your care.
Payment: We may use and disclose your medical information, without your permission, to obtain or provide reimbursement for health care we provide to you, including submitting claims to health plans, other insurers, or others. These payment activities include justifying our charges for and demonstrating the medical necessity of the care we deliver to you, determining your eligibility for health plan benefits for the care we furnish to you, obtaining pre-certification or preauthorization for your treatment or referral to other health care providers, participating in utilization review of the services we provide to you, and the like. We may disclose your medical information to another health care provider or to a health plan for that provider or to a health plan for that provider or plan to obtain payment or engage in other payment activities with respect to your health care.
Health Care Operations: We may use and disclose your medical information, without your permission, for our health care operations. Our health care operations include: health care quality assessment and improvement activities; reviewing and evaluating health care provider and health plan performance, qualifications and competence, health care training programs, health care provider and health plan accreditation, certification, licensing, and credentialing activities; conducting and arranging for medical reviews, audits, and legal services, including fraud and abuse detection and prevention; and business planning, development, management, and general administration, including customer service, de-identifying medical information, and creating limited data sets for health care operations, public health activities, and research.
We may disclose your medical information to a health plan or another health care provider who is subject to federal privacy protection laws, as long as the provider or plan has or had a relationship with you and the medical information is for that provider’s or plan’s health care quality assessment and improvement activities, competence and qualification evaluation and review activities, or fraud and abuse detection and prevention.
Your Authorization: You may give us written authorization to use your medical information or to disclose it to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosure permitted by your authorization while it was in effect. Unless you give us a written authorization, we will not use or disclose your medial information for any purpose other than those described in this notice. Specifically, we will not disclose your medical information for marketing, and we will not sell your medical information without your written authorization.
Family, Friends, and Others Involved in Your Care or Payment for Care: We may disclose your medical information to a family member, friend, or any other person you involve in your health care or payment for your health care. We will disclose only the medical information that is relevant to the person’s involvement. We may use or disclose your name, location, and general condition to notify, or to assist an appropriate public or private agency to locate and notify, a person responsible for your health care in appropriate situations, such as during a medical emergency or disaster relief efforts.
Before we make such a disclosure, we will provide you with an opportunity to object. If you are not present or are incapacitated or it is an emergency or disaster relief situation, we will use our professional judgment to determine whether disclosing your medical information is in your best interest under the circumstances.
Public Health and Benefit Activities: We may use and disclose your medical information, without your permission, when required by law, and when authorized by law for the following kinds of public health and interest activities, judicial and administrative proceedings, law enforcement, research, and other public benefit functions: for public health and safety, including to report disease and vital statistics, child abuse, and adult abuse, neglect, or domestic violence; to avert a serious and imminent threat to health and safety; for health care oversight, such as activities of state licensing and peer review authorities, and fraud prevention enforcement agencies; for research; in response to court and administrative orders and other lawful process; to law enforcement officials with regard to crime victims, crimes on our premises, crime reporting in emergencies, and identifying or locating suspects or other persons; to coroners, medical examiners, funeral directors, and organ procurement organizations; to the military; to federal officials for lawful intelligence, counterintelligence, and national security activities; and to correctional institutions and law enforcement regarding persons in lawful custody; and
as authorized by state worker’s compensation laws.
Personal Representative: You have the right to designate someone as your personal representative. That person can exercise your rights and make choices about your medical information. Business Associates: We may contract with one or more third parties (our business associates} in the course of our business operations. We may disclose your medical information to our business associates so that they can perform the job that we have asked them to do. We require that our business associates sign a business associate agreement.
Other Legal Restrictions: We will not use or disclose your medical information if it is prohibited or materially limited by other applicable law including, but not limited to, the Illinois Nursing Home Care Act; Illinois Medical Practice Act; Illinois Mental Health and Developmental Disabilities Code; Illinois AIDS Confidentiality Act; Genetic Information Privacy Act; Illinois Mental Health and Developmental Disabilities Act; and the Federal Drug Abuse, Prevention, Treatment and Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970. We will notify you following a breach involving your unsecured medical information.
INDIVIDUAL RIGHTS Access: You have the right to examine and to receive a paper or electronic copy of your medical information, with limited exceptions. You must make a written request to obtain access to our medical information. You should submit your request to the contact at the end of this notice. You may obtain a form from that contact by which to make your request.
We may charge you reasonable, cost-based fees for the labor and supplies associated with generating a copy of your medical information, for postage associated with mailing the copy to you, and for labor costs associated in preparing any summary or explanation of your medical information you request. If you are under 18 and your request involves access to medical information relating to mental health and disabilities, we must provide to you assistance in interpreting the record at no charge. No charges for copies will be assessed for individuals who are indigent. Contact us using the information at the end of this notice for information about our fees.
Disclosure Accounting: You have the right to a list of instances in the six (6) years prior to the date of your request in which we disclose your medical information for purposes other than treatment, payment, health care operations, as authorized by you, and for certain other activities. You should submit your request to the contact at the end of this notice. You may obtain a form from that contact to make your request. We will provide you with information about each accountable disclosure that we made during the period for which you request the accounting. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to your additional requests.
Contact us using the information at the end of this notice for information about our fees. Amendment: You have the right to request that we amend your medical information. Your request must be in writing, and it must explain why the information should be amended. You should submit your request to the contact at the end of this notice. You may obtain a form from that contact to make your request.
We may deny your request only for certain reasons. If we deny your request, we will provide you a written explanation. If we accept your request, we will make your amendment part of your medical information and use reasonable efforts to inform others of the amendment who we know may have and rely on the un-amended information to your detriment, as well as persons you want to receive the amendment. Restriction: If you pay for a service or health care item out-of-pocket and in full, you can ask us not to share that information for the purpose of payment or our health care operations with your health insurer. We will agree unless the law requires us to share that information. You also have the right to request that we restrict our use or disclosure of your medical information for treatment, payment or health care operations, or with family, friends or others you identify. We are not required to agree to your request, however, we will agree to your request not to disclose your health information to a health plan for a particular item or service if the disclosure is for payment or health care operation purposes and you have otherwise paid for the item or service in full. If we do agree, we will abide by our agreement, except in a medical emergency or as required or authorized by law. You should submit your request to the contact at the end of this notice. You may obtain a form from that contact by which to make your request. Any agreement we may make to a request for restriction must be in writing signed by a person authorized to bind us to such an agreement.
We will accommodate your request if it is reasonable, specifies the alternative means or location for confidential communication, and explains how payment for our services will be handled under the alternative means or alternative location you request for confidential communication of your medical information. We will not ask you to explain the reason for your request.
Electronic Notice: If you receive this notice on our website or by electronic mail (email), you are entitled to receive this notice in written form. Please contact us using the information at the end of this notice to obtain this notice in written form.
QUESTIONS AND COMPLAINTS If you want more information about our privacy practices or have questions or concerns, please contact us using the information at the end of this notice. If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made about access to your medical information, in response to a request you made to amend, restrict the use or disclosure of, or communicate in confidence about your medical information, you may complain to us using the contact information at the end of this notice. You also may submit a written complaint to the Office for Civil Rights of the United States Department of Health and Human Services, 200 Independence Avenue, SW, Washington, D.C. 20201. You may contact the Office of Civil Rights ‘Hotline at 1-877-696-6775 or by visiting www.hhs.gov/ocr/privacy/hipaa/complaints.
We support your right to privacy of your medical information. We will not retaliate in any way if you choose to file a complaint with us or with the U.S. Department of Health and Human Services.
Contact Office: Nancy Stanton
Address: 901 McClintock Dr., Suite 203, Burr Ridge, IL 60527